Activities Management Tasks - Deanship of Students Affairs
Duties and Responsibilities:
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Overall supervision of all units and departments under the administration.
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Establishing internal regulations for the administration’s work, defining responsibilities, general job descriptions for staff, and coordination mechanisms among its subordinate units.
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Developing the policies, regulations, conditions, and mechanisms for student enrollment in extracurricular activities.
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Communicating with relevant entities within the university in matters related to the scope of the administration’s work.
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Studying the difficulties or challenges hindering workflow and proposing appropriate solutions.
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Submitting periodic reports to the Vice-Dean for Student Affairs on the progress of work within the administration and any challenges encountered.
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Supervising the implementation and diversification of student activity programs across the university in accordance with university regulations.
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Organizing and supervising the closing ceremony of student activities and participating in the graduation ceremony.
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Participating in national occasions, international days, and conferences.
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Implementing the approved regulations and policies of the Student Activities Administration.
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Approving the plans and budgets of each department within the Student Activities Administration and submitting them to the authorized official.
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Supervising the provision of the administration’s needs in terms of equipment, devices, and operational supplies.
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Preparing and submitting annual reports on the administration’s performance and the activities carried out to the authorized official.
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Proposing training and development plans for all staff within the administration to ensure the success of work, in coordination with the authorized official.
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Assigning qualified staff to supervise external programs and special participations, in accordance with regulations.
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Nominating staff members for job-related training courses inside and outside the university, and obtaining approval from the authorized official.
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Following up on the implementation of the administration’s plan as approved by the Deanship.
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Approving regular and emergency leave for the administration’s staff.
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Evaluating the performance of administrative staff under direct supervision.
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Performing any additional tasks assigned by the Vice-Dean for Student Affairs related to student activities.