مهام إدارة المنح - Deanship of Students Affairs
Tasks of the Scholarship Department:
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General supervision of all affiliated units and sections under the department.
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Establishing the department’s internal regulations, defining responsibilities, and outlining general job descriptions for staff, as well as ensuring coordination among its units.
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Communicating with relevant departments within the university in areas related to the department’s scope of work.
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Submitting periodic reports to the Vice Dean of Student Affairs on the department’s performance and encountered challenges.
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Monitoring the implementation of the department’s approved plan by the Deanship.
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Approving regular and emergency leave requests for department staff.
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Evaluating the performance of directly reporting staff members.
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Coordinating and following up on the provision of university housing for scholarship students.
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Issuing annual flight tickets for students to travel to their home countries at the end of the academic year.
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Issuing and renewing student residency permits (Iqamas).
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Registering students with the Deanship of Admission and Registration.
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Following up on the issuance of university ID cards.
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Monitoring scholarship stipends and other financial benefits through the Rewards Department.
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Organizing activities and events to support and engage scholarship students.
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Identifying challenges faced by scholarship students and proposing appropriate solutions.
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Promoting integration between scholarship students and other university students.
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Archiving and maintaining official documents related to scholarship students.
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Communicating with the Ministry of Education.
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Coordinating with the Ministry of Foreign Affairs to issue entry visas.
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Liaising with internal and external stakeholders to accomplish tasks related to scholarship students.
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Executing any additional tasks assigned by the Vice Dean of Student Affairs.
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Developing internal policies to provide the best possible services to scholarship students and to fulfill the vision and mission of the Scholarship Agency and the university.
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Preparing executive regulations specific to scholarship students.
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Creating a comprehensive scholarship student database to support informed decision-making.
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Recommending the annual number and nationalities of scholarship students in line with the university's vision and Ministry of Education directives, and defining the admission mechanisms.
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Completing the required procedures for students nominated for study after approval from the Ministry of Education.
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Coordinating with relevant university departments to streamline procedures and services for scholarship students.
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Following up on the issuance of legal residency permits and university ID numbers for scholarship students.
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Overseeing student housing, living arrangements, financial entitlements, travel tickets, exit/re-entry visas annually, and final exit visas upon graduation.
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Supervising the overall well-being of scholarship students during their studies.
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Managing the university’s charitable fund in support of scholarship programs, and proposing its regulations and structure.
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Encouraging outstanding scholarship students both financially and morally, and offering them opportunities to participate in various media platforms within the Kingdom.
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Providing visions and recommendations to develop the educational framework for scholarship students in alignment with the agency’s vision.